VHS Football Boosters: Description of Board Positions

We are a volunteer parent organization and all parents of football players are members.  All members are asked to vote for a new Football Booster Board at the beginning of each season (typically in May).  The Football Booster Board and members are responsible for making every football season a success.  As an organization we support the student athletes, the coaching staff and their needs, and the Program in general.  We assist the coaches in their fundraising efforts as determined each year by the Head Coach.  The proceeds from these efforts is donated to the Valhalla Football Trust and is used to purchase items the coaching staff feel is necessary i.e. uniforms, field equipment, coaches stipends, scholarships for football players, etc.

The Football Booster‘s primary fundraiser is the snack bar (home games).  Other fundraisers augment these funds, and with them we pay for:

• nutrition snacks for all players for 10 weeks,
• attendance at the football banquet for coaches and all student athletes,
• an end-of-year gift for each player,
• flowers for Senior Parent Night, and
• a photo of each player and his parents/escorts.

We provide financial assistance to those families who are unable to pay for their football experience (any player who is in need of financial assistance must have a parent discuss the issue with the Head Coach.  Such discussions are handled with the utmost in discretion).

Board Duties

The Board is chartered with providing a rewarding environment for the football players and to assist and support the football Coaching staff based on their needs.  This section includes brief job description for most of the Board positions:

PRESIDENT

Oversees all committees and provides assistance where needed. Keeps committee chairs to a timely schedule in order to complete and fulfill all duties or assignments throughout the year. A good rapport with the coaching staff and school officials is vital to successful execution of this position.

VICE PRESIDENTS

The VP‘s responsibilities are to divided up among the numerous (10+) committees, oversee their specific committee(s), and coordinate the efforts of their volunteers. They additionally provide support for the president and/or coaching staff on an as-needed basis for other projects.

SNACK-BAR

Responsible for keeping snack bars clean, organized, stocked with supplies, food, condiments, and change for all game days. Coordinates with snack bar chairperson and volunteers to be sure that all shifts are covered at every game.

TREASURER

Responsible for collecting, categorizing and depositing all monies from different fundraisers and committees in accordance with the policies and procedures as established by the Foundation; ensures all account payable are paid in a timely manner; maintains and presents Budget reports at each meeting.

RECORDING SECRETARY

Acts as the Scribe of Record for each meeting; maintains and distributes meeting minutes in a timely manner.

COMMUNICATIONS SECRETARY/WEBMASTER

Provides primary communications between coaching staff and parents; Informs all parents and players of meetings, practices, events, etc. via email and by updating the website regularly.

COMMITTEE CHAIRPERSONS

• Snack Bar Assignments: Recruits parents to cover all snack bar shifts during all home games
• Graduation Day Sales: Organizes the sale of coffee, water, donuts. etc at the Graduation Commencement in June.
• Pasta Parties: Organizes hosts homes and coordinates food rotation (all within a designated budget) for pasta parties for all football levels.
• Nutrition Snack: Organizes and provides a nutritious snack for all levels during the school day nutrition break on game days.
• Banquet: Organizes end of year banquet for all levels. Obtains location, catering and decorations (all within a designated budget). Keeps track of coach‘s gifts, player gifts, volunteer gifts and parent payments.
• Community Service Work Day: Recruits volunteer Dads to help that day. Collects, keeps track and sends out all community service letters.
• Senior Parent Night: Organizes parent and senior announcements, pictures and gifts during last home game.
• Gear/Spirit Items Distribution: Organizes and recruits parents to collect monies and distribute Spirit Items.
• Norseman Wear: Inventories, orders, organizes and sells Norseman Football spirit items at all games and coordinating functions.
• Fundraising Committees: as defined by the Head Coach and Booster President